Help:Wiki University--MS Teams





<< Previous Chapter Next Chapter >>

MS Teams
To operate as a team, it is important that we missionaries meet together often. Most general meetings will be scheduled in Mountain Time unless otherwise indicated. We are able to have on-line meetings with both audio and video through the MS (Microsoft)Teams Application. MS Teams is an application belonging to the Microsoft 365 Enterprise Suite liscensed by the Church. The suite also provides authorized users with access to other MS products; Email, Yammer, Excel, Word, and PowerPoint, to name a few.

MS Teams Login
In order to access MS Teams, a user is required to have a Church Member email account set up. Steps used to access/exit an MS Team meeting include:
 * In your web browser, type: outlook.com/owa/ldschurch.org
 * Enter your Church Member email account: Churchusername@churchofjesuschrist.org
 * Enter your Church Member password, then click the "Sign in" button
 * You will be taken to your church mailbox. Click on the nine dots in the top left hand corner next to the word "Outlook"
 * Right click on "Teams" from the Office 365 Apps drop-down list, then select open in new tab
 * You will be taken to the MS Teams HOME page
 * To Exit MS Teams, "Tap" on circle at the top right side of screen > Sign Out

A user can also be "invited" to a meeting if they have a personal email account and it is given to the meeting coordinator. The coordinator will provide the requisite access steps.

The MS Teams HOME page
The MS Teams home page is made up of four sections: Command, Navigation, Teams, and Activities.

The Command Section

 * Horizontal box at the top of the page
 * Nine dots at left edge of this box allows you to select and go to another Apps in a new browser tab
 * Search box allows you to search on a name, team, or keyward
 * Encircled initials allows you to logout, as well as, modify their personal preferences

The Navigation Section

 * Vertical box to the left below the Command Section
 * Activity or bell icon provides you with notifications of activities by other users on the team
 * Chat icon displays private messages sent to or received from other individuals or team members
 * Teams icon lists the teams to which you are assigned
 * Calendar icon allows you to check upcoming meetings or to schedule meetings
 * ... (ellipsis) allows you to go to other MS Applications

The Teams Section

 * Vertical box to the right of the Navigation Section
 * Lists all the teams to which you are assigned
 * To open a team and expand it for a list of channels, click on the team name
 * NOTE: A channel is created to divide up the activities by meetings, projects, or special interest
 * Clicking on the channel shows all the conversations and team interactions associated with that channel

The Activities Section

 * Vertical box to the right of the Teams Section
 * Tabs at the top provide you with quick access to conversations, files, notes, and other services
 * You can review and add to conversations by team members
 * Icons at the bottom provides you with the option to change fonts, attach a file, attach emoji, giphy, or sticker, and to create a meeting
 * NOTE: When a meeting is in session, you will see colored conversation box with a "JOIN" button.  Click on that button to join the meeting.

MS Teams Video Conferencing
Any team member can initiate or join a video conference meeting. If a guest is declared a "member of the team", they too can initiate a video conference; however, "visiting guests" are not allowed to do so.

Initiate (or Start) a meeting
A meeting leader will Initiate a meeting:


 * Click on the Meet button on the top right corner of the home page to "Start a new meeting"
 * Enter a subject, then click on "Meet now"
 * Invite guests if they are not "declared" a member of the team

Joining a meeting
Once the meeting has been initiated, team members or invitees can Join the meeting:


 * In MS Teams, select the team and channel to be joined
 * A "JOIN" button will be found in a conversation box displayed in the Activities section
 * Click on the "Join now" button to get into the meeting

Icon Options Bar
Once you have entered the video conferencing "room", you will "see" a blank page. Within the circle, the initials or picture of the person speaking will be displayed. If you hover your mouse below the circle, an Icon Options Bar pops up. This bar allows you to control certain aspects of the meeting:


 * video (camera on/off)
 * audio (mute/unmute)
 * open share tray (start sharing your screen)
 * ... (ellipsis) more actions (enter/exit full screen, start/stop recording, etc)
 * hands-up (question)
 * show/hide conversations (chats)
 * show/hide participants
 * hang up (exit meeting and return to MS Teams Home page)

Video conferencing etiquette
To avoid unwanted noise disrupting the meeting you should mute yourself by clicking on the microphone icon. The icon will display a slash through it when you are muted. When you want to speak, you have to unmute yourself.

Other etiquette recommendations are:


 * Pick a location as quiet as possible
 * Arrive early and test your connection
 * Speak up and identify yourself
 * Speak clearly
 * Turn your camera off when entering a group meeting

Conversation or Chat
Besides communicating verbally, you can also communicate by sending a message using the "Chat icon. Be advised that everyone in the meeting will see your message.

Participants
The participant list shows who is in the meeting and whether or not they are muted or not. Participants can tell who is speaking by the picture or initials displayed in the lower right hand corner of the screen.

Being the Presenter
All participants are allowed to share their screen (one at a time) by clicking on the "Share Tray" icon from the options bar.
 * click on desktop/window
 * click on the screen to be shared
 * click on the "Share" button
 * To stop sharing, click on the "Stop sharing" button that is displayed at the bottom of your shared screen.

Recordings of past meetings
Staff meetings and training, including project training meetings, are recorded so you will be able to watch it if you were unable to make a particular meeting or if you would like to review it later. Links to the meeting recordings are posted on Yammer. Other meetings may or may not be recorded at the option of the host.

Trouble-shooting
PROBLEM: I am not able to get into MS Teams.
 * what's happening: will occur if participant is not using the browser Chrome
 * resolution: use Chrome as your browser; MS Teams is not compatible with most other browsers.

PROBLEM: I can hear you, but you cannot hear me.
 * what's happening: may occur for Windows operating systems when a participant attaches a headset to their computer
 * resolution: open your computer's sound settings and be sure that your headset is set as the "default"

PROBLEM: How do I close a meeting?
 * what's happening: I've exited the meeting, but it is still in session.
 * resolution: go back into the meeting and close all participants that have not clicked on the "hang up" icon, then hang up. MS Teams requires that all attendees hang up before the meeting is closed.

Try these out
 Quick Quiz
 * MS Teams only records voices not images.


 * True
 * False


 * If you are not the scheduled presenter but are asked to present, you are not allowed to share your screen.


 * True
 * False


 * Meetings can only be scheduled in the future not right now.


 * True
 * False


 * Clicking on the ellipsis icon on the icon bar allows you select a full screen view on your computer.


 * True
 * False


 * There is no way to find out who is speaking in a meeting if you do not recognize their voice.


 * True
 * False


 * If you have a noisy dog, there is no way to keep others from hearing its barking.


 * True
 * False


 * You can only talk to individuals in a meeting, not send them a private message.


 * True
 * False

Check your answers

<< Previous Chapter Next Chapter >>