User:SvareJM/Sandbox/Uploading Files to the FamilySearch Wiki

Revised 5 April 2021

These instructions are specifically for uploading images from FamilySearch collections, or that are your own work. Do not upload images from another site without receiving additional instructions from your supervisor.

Files can be uploaded to the wiki at the Upload file page

Source File
Source filename: Click Browse to select the file. Only files smaller than 5MB can be uploaded. A list of permitted file types is listed on the page.

File Description
Destination filename: In this field you can change the filename to match the standards for User Guidance filenames. The filename may contain the following elements (red indicates required information): It is recommended that as a minimum all filenames include the locality and DGS number. This will facilitate finding the files using the File List page.
 * Locality (country name required, lower level localities if appropriate)
 * Record type
 * Year (if appropriate)
 * Other descriptive information (if appropriate)
 * DGS number (folder and image) as the last part of the filename

Sample Filenames

 * Denmark census 1921 Copenhagen city Borups Alle 100790319 00674.jpg
 * England, Middlesex, Westminster, Marylebone, census 1821 005109070 00020.jpg
 * Finland, Oulu, passports 1903 008128708 00474.jpg
 * Germany, Schleswig-Holstein, Kreis Schleswig, Civil Registrations 101141473 030.jpg
 * Texas, Gonzales County, School Records 007976186 00036.jpg

Template Parameters
Summary Use this template. DO NOT USE THE DEFAULT TEMPLATE IN THE SUMMARY FIELD ON THE PAGE

Complete the template parameters as follows:

Description
If the image:
 * Description =
 * Is from a FamilySearch collection, enter a brief description of the locality and record here, for example:
 * Royal Hospital, Chelsea, England, Discharge, 1860
 * Removal card, Layman's cemetery, Minneapolis, Minnesota 1922
 * If the file was copied from another site the name of the file should go here
 * Is your own work enter the title here
 * Is from another site, you may wish to use the description given there

Author
If the image:
 * Author =
 * Has been cataloged, enter the author from the catalog record
 * Is available only on Historical Images enter the name of the creator or custodian
 * Has not been cataloged, check the traveler in RosettaStone and put the name of the record custodian in this field
 * Is your own work put your username in this field, as in this example:
 * User:SvareJM Jeff Svare
 * Is from another site, use the name of the file’s creator along with a link to their personal webpage. For example,
 * Wikimedia Commons User:Spedona

Source
If the image:
 * Source =
 * Has been cataloged, use the URL for the catalog record and the title from the catalog record. This can be found by searching the catalog for the DGS number
 * Is available only on Historical Images enter the Project ID and Volume OR the Project ID and Archival Reference Number
 * If it has not been cataloged, check the traveler in RosettaStone and put the name of the collection in this field. You may optionally include the PPQ-ID or CID
 * Is your own work enter "Own work"
 * Was copied from another site the URL should go in this field followed by the page title

Date
If the image:
 * Date =
 * Is from a FamilySearch collection enter the year the record was created or the date on the image
 * Is your own work put the date you created the image in this field
 * Was copied from another site use the date the file was uploaded

Permission
If the image:
 * Permission =
 * Is from a collection held by FamilySearch use this value:
 * Is a work created by an employee, missionary or intern use this value:
 * Was copied from another site select the same licensing as on that site
 * If the specified license is not listed in the wiki article Help:License templates, contact your supervisor before proceeding
 * Was copied from another site select the same licensing as on that site
 * If the specified license is not listed in the wiki article Help:License templates, contact your supervisor before proceeding

Upload Options
"Watch this file" is checked by default. Do not check "Ignore any warnings." To upload the file, click the button labeled Upload file.

Adding Categories
This is the ideal time to add a category to the file. It saves time by eliminating the need to edit the file after you have uploaded it. Categories should be added after the closing brackets on the Information template.

Categories should identify the locality (country or state) and the record type. For example,

Please note that for files from states of the United States, the name of the state precedes United States.

Wrapping Up
An incomplete template is included here for your reference. You should copy it to a text file and use it as the basic model when you upload files.

Sample Completed Template For an Image From Another Site
The image used in this sample was downloaded from Reclaim the Records at this URL: https://archive.org/details/Yonkers_NY_Births_-_1875-1882/page/n74/mode/1up

Consult with your supervisor before adding any images from another site to ensure the correct license is being used. Not all of the available licenses are used in the FamilySearch Research Wiki.