FamilySearch Wiki talk:WikiProject Adopt-a-page

Need to Automate Some of the Steps

 * If there is any way to automate some of the steps for processing an adoption request, we welcome your thoughts and ideas! We need an easier way to create a new request and add it to the list. We need a way to see that there are requests that someone could "claim" as one they will process. We need an easier way to check off the the different steps as they are completed, including a date the step was finished. We need an easier way to create the links to the template page when one was created for a request; a link to the logo page that was submitted for use on the template. We also need a way to see the overall status of requests: 50% complete; number of new requests; number of requests that need to be claimed for processing; etc. We will be turning this process over to missionary staff, so any simplification that can be done will be helpful. --Fran 22:52, 15 September 2010 (UTC)

Step-by-step process for completing an adoption request

 * 1) A new request will come through the Forum or an email.
 * 2) When a new request is received, add the request to this project page by adding a new heading and copying the table below to help track the progress of the adoption request. You need to copy the table after disabling the Rich Editor.
 * 3) Reply to the person who submitted the request; either a Forum reply or through email. The text to use in an email reply is below.
 * 4) Update the tracking table while processing the request. This may take a few days to complete.
 * 5) Once all details have been received from the adopter, the new adoption template can be created. This would include a logo, the website URL, and the full name of the society. The contact information and backup contact information is also obtained, but is not added to the adoption template, but is included on the tracking table. (This is currently an unresolved issue).
 * 6) After the new template is created, the template can be added to a page the society is adopting. At this point another email is sent to ask if the template is okay.
 * 7) The placement of the new template on a page is generally added toward the top-right corner of the page, but not always! Right now it's a judgment call and evaluated for each page. Eventually the style guide will help determine the right placement for the adoption template.

Table to use when processing a page adoption request

 * Instruction: Disable the rich editor and then copy and paste the following text under the heading of a new adoption request:

First email reply
Respond to the request with the appropriate reply below.

Incomplete Submission (if we didn't receive all 5 pieces of information, please request just the items we need and delete the ones we already received.)

Hi [name],

Thanks so much for your interest in adopting pages in the FamilySearch wiki pages on behalf of [the organization name].

In order to complete the adoption process, I still need the following information from you:

1. Contact information: The name and email address of the primary contact who we can contact with any questions about the content on the pages that you’ve selected to adopt below. If this contact is you, I can use the information that you’ve already provided to us. Note that we do recommend providing at least one additional contact in the event that we need to reach you and you’re unavailable/out of the office.

2. Logo: A thumbnail sized logo for your society/organization that you’d like to appear on your adoption sign (we can accept just about any file type - .png, .jpg and .gif are easiest for us to work with).

3. Adoption Sign Wording: We want to confirm the wording on the adoption sign. The sign will read: “This page adopted by [the organization name] and its members.” Can you confirm that’s how you’d like the sign to read?

4. Link to your website: Wiki users who click on your adoption sign will be re-directed to the URL you provide us.

5. List of pages that you’d like to adopt: Can you send me the links / URLs of the specific pages that you’d like to adopt in the wiki? Note that you can adopt as many or as few as you’d like (provided that the page hasn’t already been adopted).

Once we get this information, we’ll put together a draft version of the sign and publish it on one of the pages you’ve requested to adopt and let you know it's complete. Then, if you have additional pages to adopt, we’ll teach you how to copy this to all of the other pages that you’ve identified.

Thanks much and looking forward to working with you and others at [the organization name]!

Sincerely,

[signature]

Complete Submission (if we did receive all items)

Hi [name],

Thanks so much for your interest in adopting pages in the FamilySearch wiki pages on behalf of [the organization name].

Now that we have all the information, we'll put a draft version of the sign and publish it on one of the pages you’ve requested to adopt and let you know it's complete. Then, if you have additional pages to adopt, we’ll teach you how to copy this to all of the other pages that you’ve identified.

Thanks much and looking forward to working with you and others at[the organization name]!

Sincerely,

[signature]