User:Beccac1229/Sandbox11

= Updating Guided Research =

Purpose
To keep Guided Research up to date and inform the public when new collections are published or collections are added to.

Updating Spreadsheet
Spreadsheet

Rules for Updating
 Only add a new collection on GR to the Recent Updates table if there are over 100,000 records in the collection.
 * Example of how to add entry in table:
 * {| class="wikitable sortable"

! scope="col" | Guided Research Page ! scope="col" | Date Updated ! scope="col" | Comments
 * align="left" | Scotland Death
 * align="left" | 1/25/2019
 * align="left" | New FindMyPast collection added
 * align="left" | New Jersey Marriage
 * align="left" | 1/10/2019
 * align="left" | New MyHeritage collection added
 * }
 * NOTE: the date is when the database was added to its website, NOT when it was added to Guided Research
 * }
 * NOTE: the date is when the database was added to its website, NOT when it was added to Guided Research

Only add an already existing collection on GR to the Recent Updates table if more than 500,000 records were added to the collection.
 * Example of how to add entry in table:
 * {| class="wikitable sortable"

! scope="col" | Guided Research Page ! scope="col" | Date Updated ! scope="col" | Comments
 * align="left" | North Carolina Birth
 * align="left" | 2/1/2019
 * align="left" | FamilySearch collection added to
 * align="left" | Hampshire Birth, Marriage, Death
 * align="left" | 1/29/2019
 * align="left" | FamilySearch collection added to
 * }
 * NOTE: the date is when the database was updated on its website
 * }
 * NOTE: the date is when the database was updated on its website

Always update the spreadsheet (to keep track) - either add the collection or update the # of records. 

FamilySearch
 Go to FamilySearch Historical Records > "Browse all published collections" Click on the "Last Updated" column heading twice - the most recently updated collections will appear at the top Check each collection that was added/updated within the last week (or the last time you checked)
 * Ignore collections for countries that do not have Guided Research pages yet
 * Ignore collections that do not contain vital records (such as school, military, probate, and other such records)

After finding a collection that fits the criteria: look at the spreadsheet to determine if it is a new or updated collection.</li> For new collections (those not on the spreadsheet):</li>
 * Find the number of records in the collection (underneath the "Records" column).
 * If less than 100,000 records are added to the collection:


 * Add the collection to the relevant Guided Research pages (in the tooltip)</li>
 * Add the collection to the spreadsheet</li>
 * DO NOT add an entry to the Recent Updates table</li>

</ol>
 * If more than 100,000 records are added to the collection:


 * Add the collection to the relevant Guided Research pages (in the tooltip)</li>
 * Add the collection to the spreadsheet</li>
 * Add an entry to the Recent Updates table</li>

</ol> For already existing collections (those on the spreadsheet):</li>
 * Find the number of records added to the collection.
 * To determine:
 * 1. Look at the number of records underneath the "Records" column on Historical Records
 * 2. Look at the spreadsheet for the number of records it previously had
 * 3. Subtract the spreadsheet number from the Historical Records number
 * If less than 500,000 records are added to the collection:


 * Update the number of records on the spreadsheet</li>
 * DO NOT add an entry to the Recent Updates page</li>

</ol>
 * If more than 500,000 records are added to the collection:


 * Update the number of records on the spreadsheet</li>
 * Add an entry to the Recent Updates table</li>

</ol> </ol> NOTE: some collections are labeled generically (such as county records) and so it is unknown if birth, marriage, and/or death records can be found in this collection. To find out:
 * 1) Go to that country's GR page
 * 2) Click on the link to the FS Birth, Marriage, and Death Collections
 * 3) Click "Collections" near the top of each page.
 * 4) Try to find the collection.
 * If it is found, follow the steps above for adding a new collection
 * If it is not found, do not add this collection

FindMyPast
<ol> <li>FindMyPast > Blog > Latest Records</li> <li>Click on the most recent article (or the articles since your last check).</li> <li>Scroll through to find any pertinent new/updated collections.</li>
 * Ignore collections for countries that do not have Guided Research pages yet
 * Ignore collections that do not contain vital records (such as school, military, probate, and other such records)

<li>After finding a collection that fits the criteria: look at the spreadsheet to determine if it is a new or updated collection.</li> <li>For new collections (those not on the spreadsheet):</li>
 * Find the number of records in the collection (go to FindMyPast > A-Z of record sets and search for the collection).
 * If less than 100,000 records are added to the collection:

<ol>
 * <li>Add the collection to the relevant Guided Research pages</li>
 * <li>Add the collection to the spreadsheet</li>
 * <li>DO NOT add an entry to the Recent Updates table</li>

</ol>
 * If more than 100,000 records are added to the collection:

<ol>
 * <li>Add the collection to the relevant Guided Research pages</li>
 * <li>Add the collection to the spreadsheet</li>
 * <li>Add an entry to the Recent Updates table</li>

</ol> <li>For already existing collections (those on the spreadsheet):</li>
 * Find the number of records added to the collection.
 * To determine:
 * 1. Go to A-Z of record sets and search for the collection to find the number of records it currently has
 * 2. Look at the spreadsheet for the number of records it previously had
 * 3. Subtract the spreadsheet number from the A-Z of record sets number
 * If less than 500,000 records are added to the collection:

<ol>
 * <li>Update the number of records on the spreadsheet</li>
 * <li>DO NOT add an entry to the Recent Updates page</li>

</ol>
 * If more than 500,000 records are added to the collection:

<ol>
 * <li>Update the number of records on the spreadsheet</li>
 * <li>Add an entry to the Recent Updates table</li>

</ol> </ol>

Ancestry
www.ancestry.com/cs/recent-collections > All countries

Look at the collections that are new/updated since the last check.

Find the collections that are for countries that have Guided Research pages. See if the collection concerns births, marriages, or deaths. If yes to these questions, check the Guided Research page to see if the collection is already on there. If yes, update the number of records (the number is found by searching for the collection on the Card Catalog) and add an entry on the "Recent Updates" page. If no (and the collection is significant - not just 100 records), add it to the relevant Guided Research page and add an entry on "Recent Updates".

Dick Eastman's Blog
Go to blog.eogn.com.

Scroll through the last month of articles to find any articles about new record collections or updates on any website.

The Institute of Heraldic and Genealogical Studies
www.ihgs.ac.uk > News & Events

Click on the latest month's newsletter. Download it.

THESE ARE PUBLISHED ON THE 3RD OF EVERY MONTH

Scroll down to "Website Updates". Ignore FamilySearch, FindMyPast, Ancestry, and MyHeritage.

Look at the other websites (usually TheGenealogist, RootsIreland, Irish Genealogy Projects Archives, and PRONI are listed). If the collections listed concern vital records for the entirety of the country or a large proportion of it (such as county-wide or a region), check to see if the collection is already on Guided Research.

TheGenealogist is likely the only website to ever have large-scale updates and collections that would be added to GuidedResearch. On TheGenealogist website, it is not possible to search by collection only. So for the link, add Parish Records.

For the other websites, most of the listed collections will not be added to Guided Research because they are either too small or too specific (such as only one parish or rural cemetery).

These collections will likely not have a number of records, so just put an ? for number of records on the spreadsheet.

MyHeritage
blog.myheritage.com > "New Historical Records Added in MONTH YEAR"

THIS IS PUBLISHED IN THE MIDDLE OF EVERY MONTH

Look at each collection. If the collection is for a locality that isn't in Guided Research yet, IGNORE IT. If the locality is in Guided Research but the collection is not for vital records, IGNORE IT. If the locality is in Guided Research and the collection is for vital records, see if the collection is in Guided Research. If it is not, add it IF the collection has over 10,000 records. Also add it to the spreadsheet and the "Recent Updates" page. If the collection is on Guided Research, update the number of records in the spreadsheet and add it to the "Recent Updates" page.

To find when the collection was last updated/added go to the MyHeritage > Research > Collection Catalog and search for the collection.

Other Collections
Go through all of the other collections and see if they have added to their collections (sometimes it may not be possible to find out).