Netherlands Civil Registration

Burgelijke Stand / Civil Registration
General Historical Background

From about 1550 onward, Church records began to be kept in the Netherlands. These record baptisms(or circumcisions), marriages and burials. Between 1795 and 1811 the Netherlands became increasingly influenced by France. Church records from that time, especially marriages and burials, became more detailed. In 1810 the Netherlands was incorporated into the Napoleonic empire.

On 6 January 1811 the French Imperial (Napoleon) decree served notice that by 1 March 1811 all births, marriages and deaths had to be recorded by the civil authorities of each municipality. The civil officers were made responsible for keeping vital records. Civil registration was accomplished by requiring the people to report all births, marriages, and deaths to a civil registration office [Burgerlijke Stand], located in the municipality [gemeente]. After Napoleon's defeat, the Dutch government continued the civil registration system.

In Limburg and parts of Zeeland, civil registration began as early as 1795, because they had already been conquered by France. They cover the entire population and have one year and 10 year indexes. Civil registration records are the most important source for genealogical research in the Netherlands and are easily accessible.

Geboorten / Births
The following information will usually be found in a birth entry:


 * The name of the child.
 * The birth date of the child.
 * The birth place of the child.
 * The names of the child's parents.
 * The residence of the parents
 * The ages and occupation of the parents.
 * The names, ages, occupations, and residences of the witnesses.
 * The relationships of the witnesses to the child, if any.
 * It will never say if the child is legitimate or illegitimate.

If a child was born out of wedlock it will not usually mention a father, even if he is known. If the child's parents do later marry and the father acknowledge the child as his, it will mention this in the margin.At that time the last name of the child will also change from the mother's last name to the father's last name. However this does not mean that he is the biological father! If the child is illegitimate, but the father is named, there is no reason to suspect false paternity. Church Records may be of use in these situations, but are difficult to access.

Huwelijken / Marriages
The following information will usually be found in a marriage entry:


 * The names of the bride and the groom
 * The ages, residence, birthplace and occupations of the bride and groom.
 * The date of your ancestors' marriage.
 * The names of the parents and their residence and occupation, if living.
 * Whether the bride and groom were single or widowed before the marriage.
 * The names of the witnesses, their ages, occupations, residence, and relationship to the bride or groom, if any.

The following records will usually be found in a Huwelijksbijlagen (Marriage supplement)


 * Copies of birth or baptism records of bride and groom
 * Military conscription record of groom, containing name, birthdate, and parents, and sometimes a physical description
 * Copies of death or burial records of deceased former
 * Copies of death or burial records of parents, if the marrying person is under 30 (and sometimes if they are over 30)
 * In earlier years (pre 1850), if both parents are dead, and they are under 30, death or burials records of grandparents.

The following records related to marriage also exist


 * Marriage Intentions [Huwelijksaangiften] were made a few days before the first marriage proclamation. The couple were required to announce their intention to marry in the residence of both bride and groom. This allowed other community members the opportunity to raise any objections to the marriage. The intentions give the couple’s names, ages, marital statuses before the marriage, occupations, and residences. From 1811 to 1879 the records were combined with the marriage proclamations in one register. After 1879 they were placed in separate registers. They were not prepared in duplicate and are not indexed. Marriage intentions were discontinued in 1935.
 * Marriage Proclamations [Huwelijksafkondigingen], also called marriage banns, were published for two weeks in a row. They provide the couple’s names, ages, marital statuses before the marriage, occupations, and residences. They also give the names of the parents and their occupations, residences, and marital statuses. Like the marriage intentions, the proclamations were not prepared in duplicate and are not indexed. They were kept in the same register as the intentions until 1879 and were discontinued in 1935.
 * Marriage Consents [Huwelijkstoestemmingen]. Parents were normally present at the wedding and stated that they gave their consent for the couple to marry. If parents were absent, their written permission would be included with the marriage supplements. Beginning in 1913, separate registers were used to record the parents’ permission for the bride and groom to marry.

Echtscheidingen / Divorces
Divorce cases are handled by the district courts. A record of the divorce will be recorded at the back of the marriage register of the municipality where the couple lived at the time of their divorce. For large cities in later years they will be in separate registers. There is usually a note in the margin of the original marriage record. Divorces before the 20th century were uncommon.

Overlijden / Deaths
Death records are especially helpful because they may provide important information on a person’s birth, spouse, and parents. Civil death records often exist for individuals whom there are no birth or marriage records for. Deaths were usually registered within three days of the death in the municipality where the person died. If the deceased person was not a resident of that town, often a copy would be sent to that person's residence.

The following information will usually be found in a death record


 * The name of the deceased.
 * The date of death.
 * The names of the deceased's parents.
 * The name of the deceased's spouse.
 * The age of the deceased at the time of death.
 * The place of the deceased's birth.
 * The occupation of the deceased.
 * The names of the witnesses, their ages, occupations, residence, and relationship if any.

Remember, married women are always recorded under their maiden surname. The informant’s name (often a relative) is also given. Information about parents, the birth date and birthplace of the deceased, and other information in a death record may be inaccurate since the person who gave the information may not have had complete information.

Children who died before the declaration of birth was made are recorded as stillborn and are found only in the death records. This also means that when a child is recorded as stillborn it may not necessarily be true, as a birth had to be recorded within 3 days of birth. In other words, if the child died within those three days, it would most likely not be recorded in the birth records. When looking for a stillborn child you may have to look in the index under 'L' for 'Levenloos' (stillborn),

Those people who were born without a fixed surname are probably recorded under a patronymic or were "given" a surname posthumously, often based on the farm they were born at or lived at.

Overlijden/ Deaths after 1940
See the page Netherlands Population Registers for information about ordering these records. These records are not Civil Registration.

Finding Netherlands Civil Registration Records Online
Access to Netherlands Civil Registration records online is excellent. There is no need to use microfilms or to visit archives. Nearly all records have survived, since two copies were made of each record and stored separately. The losses that have occurred are mostly Marriage Supplements, since they were not duplicated.

Law allows Birth records up to 1917, marriage records up to 1942 and death records up to 1967 to be released to the public as of 2018. Archives can be up to 10 years behind putting them online.

First search these sites to find a record:


 * WieWasWie is the official government site and has almost all marriages online, many deaths and some births. Some will have a link to the original image attached. For free you can search for 1 or 2 people with an exact spelling. With a subscription you can search with wildcards. WatZitErIn has a list of what is available on WieWasWie, however the dates it gives are often inaccurate.
 * OpenArch is another site, similiar to WieWasWie, but with slightly more records and a better search engine. on FamilySearch indexes the same records on OpenArch but allows you to attach any sources found in the index directly to Family Tree.
 * The websites of local and provincial archives are all free, and may have slightly more records or better links to images than WieWasWie. See Netherlands Regional Websites
 * FamilySearch is beginning to put indexed records online. Most significant are their Delft and Amsterdam births collections, which cannot be found on WieWasWie. For example, the Amsterdam births can be found at.
 * Geneaknowhow has transcriptions and family reconstructions by individuals and local historical societies.
 * The authorities drew up one and ten year indexes (tienjarigetafels) by municipality. The births, marriages and deaths are generally separate. These are both available through FamilySearch. The one year indexes are located at the end of each year's records. Ten year tables are located separately under Tafels. The names will be alphabetically, though sometimes only the first letter is alphabetized. It will have the date of the record, though not the act number. Only the name of the main people(child, bride and grooms, deceased) will be included.

Then find the original image if you have not already:
 * Genealogie Werkbalk makes browsing images put online by FamilySearch somewhat easier. It has nearly universal coverage of what has survived. The images are black and white, and some are poor quality.
 * The websites of local and provincial archives should also contain images. Often the quality and colour is better than those on FamilySearch.

Online Records at FamilySearch
Wiki articles describing online collections are found at
 * Netherlands, Drenthe Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Friesland Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Gelderland Province Civil Registration (FamilySearch Historical Records)
 * Netherlands, Groningen Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Limburg Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Noord-Brabant Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Noord-Holland, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Overijssel Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Utrecht Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Zeeland Province, Civil Registration (FamilySearch Historical Records)
 * Netherlands, Zuid-Holland Province, Civil Registration (FamilySearch Historical Records)

Marriage Supplements
Especially for earlier marriages, viewing the marriage supplements can be very useful. The example below shows a typical scenario:

It is desired to find the marriage supplements of Cornelis Josephus Johannes Alewisius Baar and Maria Rijnders who married in Arnhem on 8 June 1881, act number 141 (as found on WieWasWie)

1. Go to Genealogie Werkbalk, search for marriages [trouwen/huwelijk] records from Arnhem in 1881. A film for Huwelijksbijlagen from 1881-1882 is available.

2. Number cards on the corner exist here. Go thumbnail view and they can still be read.

3. Thumbnail view from image 750 shows that act number 141 covers images 733-738.

In this example the supplements contain the follwing
 * Birth certificate of the groom
 * Military Conscription record of the groom
 * Birth certificate of the bride
 * Death certificate of the bride's mother
 * A copy of their Marriage Proclamation

Guidance

 * Inserting Special Characters - [[Media:1-Diacritics-Instruction.pdf|Instruction]]
 * WieWasWie: Indexed Records Online - [[Media:1-The_Netherlands_WieWasWie_Indexed_Records_Online-Instruction.pdf|Instruction]], [[Media:2-The_Netherlands_WieWasWie_Indexed_Records_Online-Activity.pdf|Activity]], [[Media:3-The_Netherlands_-_WieWasWie_Indexed_Records_Online-Answer_Key.pdf|Answer Key]]
 * Reading Dutch Birth Records - [[Media:1-NL_Civil_Registration_Birth_Records-Instruction.pdf|Instruction]], [[Media:2-NL_Civil_Registration_Birth_Records-Activity.pdf|Activity]], [[Media:3-NL_Civil_Registration_Birth_Records-Answer_Key.pdf|Answer Key]]
 * Reading Dutch Marriage Records - [[Media:1-NL_Marriage_Records_in_Paragraph_Format-Instruction.pdf|Instruction]], [[Media:2-NL_Marriage_Records_in_Paragraph_Format-Activity.pdf|Activity]], [[Media:3-NL_Marriage_Records_in_Paragraph_Format-Answer_Key.pdf|Answer Key]]
 * Reading Dutch Death Records - [[Media:1-NL_Civil_Registration_Death_Records-Instruction.pdf|Instruction]], [[Media:2-NL_Civil_Registration_Death_Records-Activity.pdf|Activity]], [[Media:3-NL_Civil_Registration_Death_Records-Answer_Key.pdf|Answer Key]]

Privacy Laws
In some cases, you will wish to get records for Dutch ancestors who lived recently, during the time when records are not public.
 * Dutch birth records are public after 100 years
 * Dutch marriage records are public after 75 years
 * Dutch death records are public after 50 years

You can obtain a certified copy of birth, marriage or death records from the municipality where the event took place at the discretion of the municipality, which can vary. More recent documents can only be obtained with permission of the person(s) involved or proof of death. Some municipalities accept proof that the applicant is a descendant in lieu of permission or proof of death. Some municipalities require proof of descent before they will provide certified copies, even if you have proof of death.

Contacting the Municipality
You need to find the address of the municipality. All municipalities have a website, that can usually be found at the .nl address, for example “www.amsterdam.nl” or “www.rotterdam.nl". You can also search for the name of the municipality in a search engine like Google or Bing. Most municipalities will have two addresses: one for visitors and a PO Box (Postbus). You need this second address. There might also be a contact form on the site where you can ask for specific instructions.

What to include in a request for a certified copy
Most municipalities will only accept requests in writing, not via email. In your request for the certified copy, you will typically need to include the following information:


 * Your full name and current address
 * Your signature
 * Full name of the person(s) whose record you are ordering
 * Date of the event
 * Municipality where the event took place
 * Reason why you need the certificate. If you need an international (English) certificate, please indicate that in your request.
 * Copy of your passport
 * Signed permission of the person(s) involved, including a copy of their passport, or
 * Proof of death of the person(s) involved, and
 * Proof of descent. This is not always necessary for your (grand)parents’ records

Paying for the Certificate
Most municipalities will send you the certified copy with an invoice. The typical fee for a certified copy is around 13-15 euros including shipping. Most municipalities only support bank transfers, not credit card payments, so if you live outside the EU additional bank charges may apply. You can also use a service like TransferWise.