User:Caileigholdroyd/Sandbox/ Court Records Arkansas

Purpose
To add Image-only and Database links from the FamilySearch Catalog to the Court Records section on county pages.

Contact Person
Caileigh Oldroyd

Task List
Task List

Set Up

 * 1) Make sure you are logged in to FamilySearch and the FamilySearch Wiki.
 * 2) Sign up on the Task List above.
 * 3) Use The task list or the United States Genealogy Page to get to the state listings.
 * 4) Once on a state page, select the first county under the letter of the alphabet you signed up for.
 * 5) Some of these entries may already be on the page.  If so, please make sure that the link goes where it is supposed to and that it is formatted correctly.
 * 6) Scroll down to the Websites area and open the FamilySearch Catalog link in another tab.  It should be the last listing under Websites.
 * 7) Select the Court Records section.
 * If there ARE NO records under the Court Records section:
 * Go back to the Task List and make a note next to the name of the county under the comments heading.
 * Go to the next County.
 * If there ARE records under the Court Records section, proceed with the Catalog Instructions below.

Databases We Will Not Add

 * We will only be adding digitized collections that can be viewed at a patron's home or Family History Center. We will not be adding books or microfilm-only collections. Those look something like the this and will NOT have a camera icon:
 * Occasionally, some collections in the catalog are part of a much larger collection. The catalog will sometimes link you to the bigger collection from the information page. Usually this will work, but you may come across a catalog entry that endlessly loops you and you cannot find a camera icon or you end up on a microfilm icon at the last page. We will not use these collections either. Here is an example:
 * 1906 (*); Circuit Court at FamilySearch Catalog — images

Adding Image-Only Catalog Links Instructions
1. Click on the Court Records Catalog entry link to display the records listings. It should look something like this:

2. Select the first record.

3. Scroll down to the Film/Digital Notes section and look for a camera icon on the right of the note.
 * There may or may not be a key over the camera icon. We will use them both.


 * a camera icon on its own means that it can be viewed from anywhere on a computer or mobile device.
 * a camera icon with a key means that it can only be viewed on a computer in a FHC or affiliate library. That is where we will use the code, (*).

4. First copy the template to the Court Records section of the County page:


 * * DATE-DATE (*); ADD NAME OF COURT HERE at FamilySearch Catalog — images

5. Add the dates. Copy them exactly from the title. It is not necessary to look for dates if they are not in the title. Leave the dates blank, if that is the case.
 * Sometimes there will be two sets of dates such as "Probate Records 1857-1952; Index, 1857-1965"
 * In the first date slot place the earliest date (DATE-DATE). So 1857 would go in the first slot (1857-DATE)
 * In the second date slot place the latest date (1857-1965)

EXAMPLE:
 * (with dates) * 1907-1924 (*); ADD NAME OF COURT HERE at FamilySearch Catalog — images
 * (without dates) * (*); ADD NAME OF COURT HERE at FamilySearch Catalog — images

6. Next add the title #. Using the image below, look for the inverted V over the URL line.
 * The title number is obtained from the URL line. As you read across the URL, it will start off with familysearch.org/search/catalog/######? plus more characters.
 * The title number is the number immediately after the word catalog/ and before the ?
 * Copy just the number from the URL line and place it where it says title #



EXAMPLE:
 * * 1907-1924 (*); ADD NAME OF COURT HERE at FamilySearch Catalog — images

7. Leave the item part as-is.

5. After the disp=, place the title of the film exactly as written except capitalize the first letters in the title. No need to add author or anything else.

EXAMPLE:
 * * 1907-1924 (*); ADD NAME OF COURT HERE at FamilySearch Catalog — images

8. It is important that the users know which court authored the information. See the image above and find the Authors line.
 * You only need to add the Main Author.
 * You will see the line that says "Adair County (Iowa). Clerk of the District Court (Main Author)"
 * You DO NOT need to add the county or state.
 * Just add the Court information.
 * Replace ADD NAME OF COURT HERE with the actual name of the court after the semicolon . In this case it is Clerk of the District Court.

EXAMPLE:
 * * 1907-1924 (*); Clerk of the District Court at FamilySearch Catalog — images

9. If the word Index is in the title, please change the "— images" at the end of the line to say "— index & images."

10. And it should look like this when previewed:

EXAMPLE:
 * 1907-1924 (*); Clerk of the District Court at FamilySearch Catalog — index & images

11. If there are NO other entries in the Catalog, go to the last section.

12. If there ARE other Court Record Entries in the Catalog, please go back to the start and enter each one.

Other Catalog Links You May Come Across
1. After opening a Catalog entry, you may find a line of red text in the Notes section that states: ''' To view digital images of. ..

2. Click on the here part of the Click here as shown in the image above.

3. Make sure that you can click "View Inside" without any restrictions. (Restrictions would be only being able to view at a FHC or affiliate library)

4. Follow the same instructions as Adding Image-Only Catalog Links Instructions.

Before You Leave the Page

 * If there is more than one item under the Court Records heading, please place them by date order first. If there are no dates, then they go alphabetical under the date-ordered entries.
 * Please make sure that the entries you added as well as any other entries in that section are formatted correctly.
 * Do a Show preview before saving to make sure it looks like it is supposed to.
 * Before you save the page, please enter Adding FS Catalog entries project to the Summary line.
 * Don't forget to go back to the task list and put a date on your part when you are done.

Thank You!

May still be useful instructions but ignore for now: Add the dates. Copy them straight from the title. It is not necessary to look for dates if they are not in the title. Leave the dates blank, if that is the case.

EXAMPLE:
 * (with dates) * 1850-1954 (*) at FamilySearch — How to Use this Collection; index only
 * (without dates) * (*) at FamilySearch — How to Use this Collection; index only

5. Leave the {{RecordSearch| as-is.

6. Next add the title #. Using the image above, look for the inverted V over the URL line.
 * The title number is obtained from the URL line. As you read across the URL, it will start off with familysearch.org/search/catalog/#######.
 * The title number is the number immediately after the word catalog/
 * Copy just the number from the URL line and place it where it says title #

EXAMPLE:
 * * 1850-1954 {{RecordSearch|2211980|Title name}}(*) at FamilySearch — How to Use this Collection; index

7. After the disp=, place the title of the film exactly as written except capitalize the first letters in the title. No need to add author or anything else.

EXAMPLE:
 * * 1850-1954 {{RecordSearch|2211980|Iowa, Poweshiek County Probate, School, and Court Records: COLLECTION RECORD, 1850-1954}}(*) at FamilySearch — How to Use this Collection; index

8. Add the name of the Historical Records Page.
 * To find the name of the Historical Records Page, do the following:
 * Select the How to Use this Collection button on database page. This will take you to the Historical Records page.
 * Copy the title of the page exactly as it is including the words FamilySearch Historical Records 
 * Paste the title into the template where it says Name of Historical Records Page
 * Leave How to Use This Collection as-is.

9. Add what type of record it is - Index and Images, Index, or Images

10. And it should look like this when previewed:

EXAMPLE:
 * 1850-1954 {{RecordSearch|2211980|Iowa, Poweshiek County Probate, School, and Court Records, 1850-1954}}(*) at FamilySearch — How to Use this Collection; images

11. If there are NO other entries in the Catalog, go to the next section.

12. If there ARE other Court Record Entries in the Catalog, please go back to the start and enter each one.