Aklan Province, Philippines Genealogy

Guide to Province of Aklan ancestry, family history and genealogy: birth records, marriage records, death records, census records, family history, and military records.

'''Most of your genealogical research for Aklan will be in two main record types: civil registration and church records. This article will teach you methods for locating and searching these two record groups.'''

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History
Aklan is a province in the Philippines located in the Western Visayas region. The province is situated in the northwest portion of Panay Island, bordering Antique to the southwest, and Capiz to the east. Aklan faces the Sibuyan Sea and Romblon province to the north. Aklan became an independent province on April 25, 1956, separating Aklan from the province of Capiz. The province of Aklan is divided into 17 municipalities and the capital is the city of Kalibo.

Civil Registration (Registros Civiles)

 * The recording births, marriages and deaths, provides important information of events in a person's life and required valid evidence, making these records very important.
 * Most vital records from before 1889 come from Catholic parish and diocesan archives.
 * In 1889, the Spanish government created the Central Office of Statistics, which required each parish priest to give the government a detailed list of the births, marriages, and deaths in his area.
 * After the Philippine Revolution of 1898, the church and state became separate. Within the first few years, officials responsible for civil registration were appointed in each municipality.
 * In 1930, civil registration became mandatory and, in 1932, the Bureau of Census and Statistics was created to oversee all civil registration in the Philippines. It was not until 1940 that most registrations began to be recorded.
 * Contents:
 * Births: Child’s name, birth date and place; parents’ names, residence, and occupation; witnesses’ ages, relationships, residences.
 * Marriages: Bride and groom names, ages, residences, occupations, marriage date and place; sometimes ages and/or birth dates and places; parents' names;  residences, occupations; witnesses and officer who performed ceremony; former spouses.
 * Death registers: Name of deceased, age, death date and place, occupation, name of surviving spouse, informant’s name and residence, cause of death, sometimes birth date and place, parents’ names, children’s names.
 * Fetal deaths: Record of all stillbirths, includes information similar to birth and death data shown above.
 * Population coverage: Before 1922, 20%; after 1922, 90%.

1. Online Civil Registration Records
There are some civil registrations records available online and indexed but collections are incomplete.
 * 1706-1911 - Philippines Civil Registration (Spanish Period), 1706-1911 at FamilySearch — How to Use this Collection — browsable  images.
 * 1888-1986 at FamilySearch — index and images, incomplete.
 * 1888-1986 at FamilySearch — browsable images, incomplete.
 * 1902-1945 at FamilySearch — index and images, incomplete.
 * 1902-1945 - Capiz, Philippines Civil Registration (Archives Division), 1902-1945 at FamilySearch — browsable images, incomplete.
 * 1945-1984 -  at FamilySearch — index and images, incomplete.
 * 1945-1984 - Philippines Civil Registration (National), 1945-1984 at FamilySearch — browsable images, incomplete.

2. Microfilmed Civil Registration Records in the FamilySearch Catalog

 * a. Click on this link to see a list of records for Philippines, Aklan.
 * b. Click on "Places within Philippines, Aklan" and a list of towns and cities will open.
 * c. Click on the town or city you wish to search.
 * d. Click on "Civil Registration" topic. Click on the blue links to specific record titles.
 * e. Choose the correct event and time period for your ancestor. "Nascimentos" are births. Matrimônios and "Casamentos" are marriages.  "Óbitos" are deaths.  "Índice" is the index.
 * f. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm.

3. Ordering Certificates From the Philippine Statistics Authority (PSA)

 * Civil registry records beginning with the year 1945, researchers can solicit the Philippine Statistics Authority (PSA) for copies of civil registration certificates.
 * Detailed information on how to order these certificates online is found at PSA SERBILIS. It will take you through the process step by step.
 * Requesting certificate copies by mail see Requesting for a Civil Registry Document. All requests by mail should be addressed to:


 * THE CIVIL REGISTRAR GENERAL
 * NATIONAL STATISTICS OFFICE
 * P.O. BOX 779, MANILA CPO
 * 1000 MANILA
 * PHILIPPINES




 * Civil registry records prior to 1945, contact the National Archives of the Philippines.
 * You will find instructions and forms for ordering records from the National Archives from the Archives Collection and Access Division.
 * See Capiz, Philippines Civil Registration (Archives Division) collection listed above under 1. Online Civil Registration Records to find the starting date for the province of Aklan which was part of Capiz until 1956.

4. Writing to the Civil Registry of a Municipality
NOTE: All lines of the international delivery address should appear in all capital letters. If possible, the address should have no more than five lines. For more information see USPS International Mail Manual. The correct format for Philippine postal addresses requires the Zip Code be placed to the left of the province as shown in the table below.


 * Many records were lost or damaged in the war. Checking both the national office and the local office might help find a surviving record.


 * Local civil registry offices have retained copies of the civil registry records. The Directory of Civil Registrars provides office telephone numbers, fax numbers, and sometimes email addresses. Request by mail, email or fax is accepted. Write, email, or fax a brief request for the certificate copy using the address formats below:




 * Write a brief request to the proper office. Send the following:
 * Full name and the sex of the person sought.
 * Names of the parents, if known.
 * Approximate date and place of the event.
 * Your relationship to the person.
 * Reason for the request (family history, medical, etc.).
 * Request for a photocopy of the complete original record.
 * Check or cash for the search fee ($20.30).

English is the official language of the Philippines. The Letter Writing Guide will help you with organizing your letter and phrasing your requests.

Church Records
Church records are very important for family research. Civil authorities did not consistently register vital events in the Philippines until the nineteenth century. Church records, on the other hand, were well kept from 1569 (in accordance with the directives of the Council of Trent), with some records dating even earlier. They are generally an excellent source—and many times the only source—of names, dates, and places of births, marriages, and deaths. Key records are baptisms/christenings, marriages, and deaths/burials.

Generally registers exist for the following denominations: Other religious groups in the Philippines:

Contents:
 * Islam (Muslim immigrants and converts 11th-15th centuries, also called Moros)
 * Buddhist, Taoist, Confucian (Some Chinese immigrants arrived in the 16th-19th centuries, but many more arrived in the 20th century)
 * Hindu (East Indian immigrants arrived in the 20th century)
 * Jews (Arrived in the 20th century)
 * Baptismal records: Baptism dates; children’s names; parents’ residence and names (sometimes mother's maiden name is given); witnesses’ and godparents’ names, and sometimes their residence and relationship to infants; sometimes grandparents’ names.
 * Marriage records: Candidates’ names; marriage and/or proclamation dates; often birth places, residence, witnesses, former spouses and parents’ names.
 * Death/burial records: Name of deceased; burial date; often age and cause of death; residence; spouse’s name, especially for women; parents’ names for deceased children.

1. Online Church Records
The limited record collections below include some church records.
 * 1615-1985 at FamilySearch — How to Use this Collection; index and images
 * 1642-1994 at FamilySearch — How to Use this Collection; index, incomplete; Also at: Ancestry ($), MyHeritage ($)
 * 1723-1957 at FamilySearch — How to Use this Collection; index, incomplete; Also at: Ancestry ($); MyHeritage ($)
 * 1726-1957 at FamilySearch — How to Use his Collection; index, incomplete; ''Also at: Ancestry ($), MyHeritage ($)

2. Microfilmed Church Records in the FamilySearch Catalog

 * a. Click on this link to see a list of records for Philippines, Aklan.
 * b. Click on "Places within Philippines, Aklan" and a list of towns and cities will open.
 * c. Click on the town or city you wish to search.
 * d. Click on "Church Records" topic. Click on the blue links to specific record titles.
 * e. Choose the correct event and time period for your ancestor. "Bautismos" are baptisms. Matrimônios and "Casamentos" are marriages.  "Óbitos"  and Defunciones are deaths.  "Índice" is the index.
 * f. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm.

3. Writing to Request Church Records
NOTE: All lines of the international delivery address should appear in all capital letters. If possible, the address should have no more than five lines. For more information see USPS International Mail Manual. The correct format for Philippine postal addresses requires the Zip Code be placed to the left of the province as shown below.


 * Unless you know your ancestor was of another religion, begin by searching Catholic Church records. The Province of Aklan in the Western Visayas Region is in the Diocese of Kalibo.


 * Before you contact the Catholic clergy, please see the New Advent article Ecclesiastical Addresses and scroll down to the section titled English-speaking countries to find the proper forms of address. Write, telephone, or email to inquire whether the diocese holds the parish records:


 * THE MOST REV. BISHOP OF KALIBO
 * DIOCESAN HUMAN RESOURCE CENTER
 * GODING RAMOS STREET, KALIBO 
 * 5600 AKLAN
 * PHILIPPINES


 * Tel.: +63 36 268-5145; 268-9567
 * Email: dioceseofkalibo@yahoo.com


 * Or you may want to write directly to the parish using the Aklan, Western Visayas Region city list to search for parish addresses. In the table below:
 * The first column displays the address format. Fill in the parentheses with the specific information for the parish you would like to contact.
 * An example of a parish address is shown in the second column. If the parish is situated in a barangay (village), see PhilAtlas to locate the city associated with the barangay.
 * The third column contains detailed instructions for using the parish table and map on the Diocese of Kalibo''' page.




 * Write a brief request to the parish or church and send the following:
 * Full name and the gender of the person sought.
 * Names of the parents, if known.
 * Approximate date and place of the event.
 * Your relationship to the person.
 * Reason for the request (family history, medical, etc.).
 * Request for a photocopy of the complete original record.
 * Check or cash for the search fee (usually about $10.00).

English is the official language of the Philippines. The Letter Writing Guide will help you with organizing your letter and phrasing your requests.

For other religions, Google the denomination and the location. Many churches maintain websites. Write or personally visit the parish or church. Ask for permission to study their records or make arrangements for them to search for you. It is usual to pay for their help in the form of a donation to the church.

Reading the Records

 * Many records are written in Spanish. You do not have to be fluent in Spanish to read your documents. Genealogical records usually contain a limited vocabulary. Use this Spanish Genealogical Word List to translate the important points in the document. Handwriting skills are taught in BYU Spanish Script Tutorial.


 * Online Learning Center class on reading Spanish handwriting:
 * Deciphering Spanish Handwriting


 * Detailed instructions for reading Spanish records, examples of common documents, and practice exercises for developing skills in translating them can be found in the Spanish Records Extraction Manual.
 * The Spanish Documents Script Tutorial also provides lessons and examples.

Tips for finding your ancestor in the records
Effective use of church records includes the following strategies.


 * Search for the relative or ancestor you selected. When you find his birth record, search for the births of his brothers and sisters.
 * Next, search for the marriage of his parents. The marriage record will have information that will often help you find the birth records of the parents.
 * You can estimate the ages of the parents and determine a birth year to search for their birth records.
 * Then repeat the process for both the father and the mother.
 * If earlier generations (parents, grandparents, etc.) do not appear in the records, search neighboring parishes.
 * Search the death registers for all known family members.

Cemeteries

 * BillionGraves - States or Provinces in Philippines
 * BillionGraves - Cemeteries in Aklan
 * BillionGraves - Cemeteries in Western Visayas
 * Find A Grave - Philippines

Family History Library

 * Aklan Province
 * Family History Library Research Outlines
 * Philippines Civil Registration (Archives Division) - FamilySearch Historical Records
 * Philippines Genealogy

Websites

 * The Official Website of Aklan Province
 * Aklan Province, Philippines
 * Aklan Map
 * Aklan Google Satellite Map
 * Province of Aklan
 * ZIP Codes & Phone Area Code of Aklan, Philippines