How to Find Birth, Marriage, and Death Records for Pomerania (Pommern), German Empire

Guide to Pomerania (Pommern), German Empire ancestry, family history, and genealogy before 1945: birth records, marriage records, death records, both church and civil registration, compiled family history, and finding aids.

Finding Birth, Marriage, and Death Records for Pomerania (Pommern)
'''Most of the information you need to identify you ancestors and their families will be found in two major record groups: civil registration and church records. To locate these records, follow the instructions in these Wiki articles.'''

1. Find the name of your ancestor's town in family history records.
Records were kept on the local level. You must know the town where your ancestor lived. If your ancestor was a United States Immigrant, use the information in the Wiki article Germany Finding Town of Origin to find evidence of the name of the town where your ancestors lived in Germany. Also, see:
 * Hinterpommern- List of emigrants from Pomerania
 * Germany, Pomerania Passenger Lists, ($). 1869-1901. Index and images. In German ($) - Ancestry.com
 * Untitled surname list of Pomerania emigrants. by Rebel Kreklow.

2. Use gazetteers and/or parish register inventories to learn more important details.
Your ancestor's town might have been too small to have its own parish church or civil registration office. Find the location of the Catholic or Lutheran (Evangelical) parish that served your ancestor's locality. Find the name of the civil registration office (Standesamt) that serves your ancestor's locality. Use the Wiki article Finding Aids For German Records for step-by-step instructions.

Germany was first unified as a nation in 1871. An important gazetteer, Meyers Orts- und Verkehrs-lexikon des deutschen Reichs, "Meyer's Gazetter" for short, details the place names of villages, towns, counties (kreise), and higher jurisdictions used at that time. In the Research Wiki, FamilySearch Catalog, and FamilySearch Historical Records, the records of Germany are organized using those place names.

At the end of both World Wars, the boundaries of the states were changed dramatically, as areas of Germany were distributed among the Allied nations. Eventually, after re-unification in 1990, the states of Germany settled into what they are today. It is also necessary to understand Germany by this system, as it affects the locations of civil registration offices, archives, and mailing addresses used in correspondence searches.

3. For birth, marriage, and death records after 1 January 1876, use civil registration.
Civil registration records are records of births, marriages, and deaths kept by the government. In Pomerania (Pommern), they were started 1 January 1876. German terms for these records include Standesamtsregister, Zivilstandsregister, or Personenstandsregister. They are an excellent source for information on names and dates and places of births, marriages, and deaths. These records are kept by the civil registrar (Standesbeamte) at the civil registry office (Standesamt). Study these links to learn what information can be found in them:
 * Births (Geburtsregister)
 * Marriages (Heiraten, Ehen, or Trauungen)
 * Deaths (Sterberegister or Totenregister)

For a comprehensive understanding of civil registration, study the article Germany Civil Registration.

Determining the Location of a Civil Registration Office (for areas of Pomerania (Pommern) now in Poland)
The online gazetteer Kartenmeister most efficiently tells you the location of the civil registration office:
 * Class: Kartenmeister.com Finding Places in the Former German Area of Poland

Determining the Location of a Civil Registration Office (for Vorpommern Only)
Research your town name in MeyersGaz.org to find the location of the registry office (Standesamt). It is indicated by the abbreviation "StdA".

However, some of the offices were merged in 1970's, so the record location might be different than that listed in MeyersGaz.
 * For a small town within a larger municipality:
 * To find the current Standesamt, go to the German Wikipedia, and enter the name of the town in the search box. An article about the town will start with a first line such as: "Besse with about 3200 inhabitants is the largest district of the municipality Edermünde in Hessian Schwalm-Eder-Kreis ." It is probable that the Standesamt is now located in the municipality (in this example Edermünde).
 * To e-mail the municipality to verify that the civil registry for your town is there.
 * From the Wikipedia town article, click on the name of the municipality that links to that article.
 * There will usually be an infobox on the right side of page that lists the address and the website of the municipality.
 * Click on the website. Look for "Kontakt (Contact)" information, which should provide an e-mail address.
 * Send a message asking whether you have the correct office for your ancestors' home town. You can also use e-mail to request records and arrange payment.


 * For larger towns which constitute a municipality:
 * To find the current Standesamt, go to the German Wikipedia, and enter the name of the town in the search box.
 * This type of article will not state that the town belongs to another municipality, because it is itself a municipality.
 * The infobox that lists the address and the website of the municipality will appear directly on a this first page that comes up.
 * Follow the above instructions #2-4 above.

Privacy Laws
Since 2009, birth records have been public after 110 years, marriages after 80 years and deaths after 30 years. A direct relationship (direct descendants and direct ancestors) to the subject of the record sought will be required in cases where the required time period has not yet elapsed. Even then, the records may be accessible if it can be shown that all "participating parties" have died at least 30 years ago. Participating parties are both parents and the child in birth records, and both spouses in a marriage.

1. Online Records

 * Eastern Prussian Provinces, Germany (Poland), Selected Civil Vitals, 1874-1945, index and images, incomplete.
 * National Archives in Stettin Tutorial
 * Pommerscher Greif e. V., Association for Pomeranian Family and Local History.
 * Go to Forschung > Famillienforschung > Standesamt online or Kirchenbuch online > Find your Kreis >Parish


 * Pomerania Genealogical Association Indexing project.
 * Go to "PomGenBase". > Search "PomGenBase". > Select "Christenings", "Marriages", or "Deaths”" > Use drop-down menu to see list of locations. > Select a locality or search in all localities. > Restrict your search using "Years". > Enter at least a "Surname". > Change "Search Method" to "similar". > Click "Search".


 * Geneteka Instructions

2. Locating Records at the Family History Library

 * a. Click on the Places within Germany, Preussen, Pomerania (Pommern) drop-down menu] and select your town.
 * b. Click on the "Civil registration" topic. Click on the blue links to specific record titles.
 * c. Choose the correct record type and time period for your ancestor. "Geburten" are births. Heiraten are marriages.  "Verstorbene" are deaths.
 * d. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png. The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm.

Locating Records in Archives
This website will help identify civil registration records located in a variety of archives.
 * Pommerndatenbank:The Database for Genealogy in Pomerania. This program will tell you which archives holds the records for your locality.
 * Kirchenbücher und Standesregister: Go to Suche. > Enter locality name. > Click Suche. > Find your Kreis. > Find your Parish > Click on the archive link to get contact information for the archive.

PRADZIAD Database'''

Writing the Letter
Using these addresses as guides, replacing the information in parentheses. If you do not know the street address of a Standesamt, you can omit it. For a Civil Registration Office Urząd Stanu Cywilnego (street name and number) (postal code) (name of locality) POLAND For State Archive Urząd Stanu Cywilnego (street name and number) (postal code) (name of locality) POLAND

How to write a letter: Detailed instruction for what to include in the letter, plus Polish translations of the questions and sentences most frequently used are in the Poland Letter Writing Guide.''' In some cases, the records are held in archives in Germany. For letters in German, including addressing the letter, plus German translations of the questions and sentences most frequently needed, use the the German Letter Writing Guide.'''

4. For baptism, marriage, and death records, use church records or parish registers.
Church records (parish registers, church books) are an important source for genealogical research in Germany before civil registration began. They recorded details of baptisms, marriages, deaths and burials. The vast majority of the population was mentioned. To learn more about the types of information you will find in church records, click on these links: For a comprehensive understanding of church records, study the article Germany Church Records.
 * Baptisms (Taufen)
 * Marriages (Heiraten)
 * Burials (Begräbnisse)
 * Confirmations (Konfirmationen)
 * Family Registers (Familienbücher)

1. Databases Useful for Determining the Location of Records

 * Gemeindelexikon für das Königreich Preußen: Pomerania
 * Tutorial
 * Pommerndatenbank:The Database for Genealogy in Pomerania. This process will tell you which archives holds the records for your locality.
 * Kirchenbücher und Standesregister: Go to Suche. > Enter locality name. > Click Suche. > Find your Kreis. > Find your Parish > Click on the archive link to get contact information for the archive.


 * Pommerscher Greif e. V., Association for Pomeranian Family and Local History.
 * Go to Forschung > Famillienforschung > Standesamt online or Kirchenbuch online > Find your Kreis >Parish

2. Online Church Records

 * Archion: Evangelical Central Archives in Berlin ($)
 * at FamilySearch — index
 * Pomerania, Germany, Parish Register Transcripts, 1544-1883, index and images, ($ - at Ancestry.com.)
 * Germany, Prussia, Pomerania Church Records, 1544-1945, index and images,($) - at MyHeritage.com.
 * National Archives in Stettin Tutorial
 * Pommerscher Greif e. V., Association for Pomeranian Family and Local History.
 * Go to Forschung > Famillienforschung > Standesamt online or Kirchenbuch online > Find your Kreis >Parish


 * Pomerania Genealogical Association Indexing project.
 * Go to "PomGenBase". > Search "PomGenBase". > Select "Christenings", "Marriages", or "Deaths”" > Use drop-down menu to see list of locations. > Select a locality or search in all localities. > Restrict your search using "Years". > Enter at least a "Surname". > Change "Search Method" to "similar". > Click "Search".


 * Szukaj w ArchiwachTutorial The Polish Archives
 * Geneteka Instructions

3. Digital Copies of Church Records in the FamilySearch Catalog
Try to find records in the collection of the FamilySearch Library. Many microfilms have been digitized for online viewing. Gradually, everything will be digitized, so check back occasionally. Some have viewing restrictions, and can only be viewed at a Family History Center near you, and/or by members of supporting organizations. To find records:
 * a. Click on the '''the Places within Germany, Preussen, Pommern (Pomerania).
 * b. Click on Places within Germany, Preussen, Pommern (Pomerania) and a list of towns will appear.
 * c. Click on your town if it appears, or the location which you believe was the parish which served your town or village.
 * d. Click on the "Church records" topic. Click on the blue links to specific record titles.
 * e. Choose the correct record type and time period for your ancestor. "Geburten" are births. "Taufen" are christenings/baptisms. "Heiraten" are marriages.  "Tote" are deaths.
 * f. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png. The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm.

3. Research in Church and State Archives
Church records or duplicates may have been gathered from the local parishes into central archives, either by the churches or the state. Older records are frequently given to these archives for safekeeping. Some gaps in the church records of local parishes could be filled using these records.


 * [[Media:Localities.pdf|Pdf Archive Inventory]]: "Part 1 of 2: Church records in Archives" - is an inventory of localities and the location or archive where their records should be found. The sixth column, "Archives", gives a number. To find the name and contact information, look up that number in the second column of this .pdf:  [[Media:Archive_Add_.pdf|Part 2: Archive Addresses.]]  It is not clear how up-to-date this inventory is.

Some archives offer searches for a fee. Archives might be unable to handle genealogical requests, but they can determine whether they have specific records you need, sometimes perform very brief research, such as just one record, or they may recommend a researcher who can search the records for you. Archivists are required to speak English.

To determine which archives hold your records, use these tools. These will also link you to contact information--addresses, telephone numbers, and e-mail addresses.
 * Pommerndatenbank:The Database for Genealogy in Pomerania. This process will tell you which archives holds the records for you locality.
 * Kirchenbücher und Standesregister: Go to Suche. > Enter locality name. > Click Suche. > Find your Kreis. > Find your Parish > Click on the archive link to get contact information for the archive.


 * Evangelical Church District Archives Pomerania
 * PRADZIAD Database'''
 * Szukaj w ArchiwachTutorial The Polish Archives
 * The Lost Shoe Box

E-mail

 * You can e-mail archives and ask whether they have records for a parish. Also, you should inquire whether they provide research services and what their fees are. You can communicate with the archives in English.

4. Writing to a Local Priest for Church Records
Most church registers are still maintained by the parish. You might obtain information by writing to the parish. Parish employees will usually answer correspondence written in German. Your request may be forwarded if the records have been sent to a central repository. Using these addresses as guides, replacing the information in parentheses. If you do not know the street address of a church, you can omit it. For State Archive Urząd Stanu Cywilnego (street name and number) (postal code) (name of locality) POLAND

For a Roman Catholic Parish Parafia Rzymsko-Katolicka (street name and number) (postal code) (name of locality) POLAND

For a Protestant Parish Parafia Ewangelicka (street name and number) (postal code) (name of locality) POLAND


 * In Poland approximately 134 protestant parishes exist. Some records formerly found in such parishes may now be archived in local Catholic parishes. For a list of the Protestant parishes in Poland, and their addresses, you can visit the Lutheran Church in Poland for a listing of Lutheran parishes which are in existence today.

For an Orthodox Parish  Parafia Prawoslawna (street name and number) (postal code) (name of locality) POLAND

How to write a letter: Detailed instruction for what to include in the letter, plus Polish translations of the questions and sentences most frequently used are in the Poland Letter Writing Guide.''' In some cases, the records are held in archives in Germany. For letters in German, including addressing the letter, plus German translations of the questions and sentences most frequently needed, use the the German Letter Writing Guide.'''

Town Genealogies (Ortssippenbuch or Ortsfamilienbuch)
See the class,, and Wiki article, Germany Town Genealogies and Parish Register Inventories on the Internet. Published town genealogies, Ortssippenbuch (town lineage book) or Ortsfamilienbuch (town family book), generally include birth, marriage, and death data for all persons found in the local records during a specified time period, compiled into families based on the opinion of the author. 'If one is available, it should only be used as an index or guide'' to finding the original records. They usually contain errors. Always verify their information in original records.

Other Religious Groups
To learn how to determine the location of other religious records, namely Jewish, French Reformed, German Reformed, etc., watch Hansen’s Map Guides: Finding Records with Parish Maps beginning at 48:00 minutes, to learn how to locate these congregations. Then go back and watch from the beginning to understand how to use the reference book. Also, you can read Map Guide to German Parish Registers. This video and handout teach you how to use a set of reference books found at the FamilySearch Library in Salt Lake City, Utah. If you are not in Salt Lake City, use the Contact Us feature to request information from the books.

Also,

Reading the Records

 * Archives Online: Archion - [[Media:1-Archion-Instruction.pdf|Instruction]]

German Records

 * It's easier than you think! You do not have to be fluent in French and German to use these records, as there is only a limited vocabulary used in them. By learning a few key phrases, you will be able to read them adequately.  Here are some resources for learning to read German records.
 * German Genealogical Word List
 * French Genealogical Word List
 * Latin Genealogical Word List


 * These video webinars will teach you to read German handwriting:
 * Old German Script Part 1
 * Old German Script Part 2
 * Old German Script (German Church and Civil Records) Part 3
 * Reading German Handwritten Records  (Three parts) Practice exercises to build your skills and confidence.
 * German Script Tutorial


 * List of Names in Old German Script A comprehensive list of German given names,  written in old script, with possible variations.
 * Old German Script Transcriber (alte deutsche Handschriften): See your family names in the script of the era. Type your name or other word into the font generator tool. Click on the 8 different fonts. Save the image to your computer and use it as you work with old Germanic records.

Downloadable Handouts

 * Print these handouts for ready reference when reading German Handwriting:
 * Kurrent Letters Handout
 * Numbers Handout
 * Birth Records Handout
 * Marriage Records Handout
 * Death Records Handout
 * Days and Months Handout
 * Common Symbols Handout
 * Common Abbreviations Handout
 * Fraktur Font--Many forms and books are printed in this font.

Latin Records
Records of the Catholic church will usually be written in Latin:
 * Latin Genealogical Word List

Feast Dates

 * Calendar Changes in France, Germany, Switzerland, and the Low Countries--class
 * Each day of the year had several patron saints and was a feast day to honor those saints. Some vital events are recorded in church records only by the holy day (feast day) on the church calendar. For example, the feast day called “All Saints Day” (Allerheiligentag) is “1 November.” An online feast date calculator may be found at the Albion College website. Simply enter the year and click "Calculate."

Search Strategy

 * Search for the relative or ancestor you selected. When you find their birth record, search for the births of their brothers and sisters.
 * Next, search for the marriage of their parents. The marriage record will have information that will often help you find the birth records of the parents.
 * Search the death registers for all known family members.
 * The marriage certificate will show the birth date, birth place, and parents of the bride and the groom. If you only have a church marriage record, calculate the birth date of the parents, using age at death and/or marriage to search for their birth records.
 * Repeat this process for both the father and the mother, starting with their birth records, then their siblings' births, then their parents' marriages, and so on.
 * If earlier generations (parents, grandparents, etc.) do not appear in the records, search neighboring parishes.