User:LeeA/sandbox/ changes

Webex
It is important that, to operate as a team, we missionaries meet together often. We are able to have on-line meetings with both audio and video through the Webex tool.

Meetings



 * This is the link to sign-in to our Webex meetings. You can also access Webex by going to meet.lds.org and signing in.


 * You will be given meeting numbers which give you access to our various missionary meetings.


 * Most general meetings will be scheduled in Mountain Time, but on your notifications and invitations they will be shown in the time zone you have in your settings.


 * Here is the tool bar:
 * Meet now - this allows you to set a meeting immediately.
 * Schedule a meeting - this allows you to set up a meeting in the future, which can be a single meeting or an ongoing series of meetings.
 * Join by Number - This allows to you join a scheduled meeting. Unless you are the host, you can only join a meeting 10 minutes prior to its scheduled time.

Muting yourself and other Webex etiquette
To avoid unwanted noise disrupting the meeting you should mute yourself by clicking on the microphone icon. The icon will turn red when you are muted. When you want to speak, you have to unmute yourself.

Other Webex etiquette recommendations are:


 * Pick a location as quiet as possible
 * Arrive early and test your connection
 * Speak up and identify yourself
 * Speak clearly

There is also a "hand up" feature that will let the speaker know you would like to say something. This doesn't always work well as it is easy for the presenter to miss it.

Participants
The participant list shows who is in the meeting and whether or not their sound is hooked up. Another way to tell if you are hooked up is there is a small mic in the lower right hand corner of your screen that is blue with waves coming from it when you are connected, when you mute yourself this turns red but next to the word Connected is a blue dot, this indicates that you are still connected.

Next to each name in the participant list there is a gray computer or phone icon. Whenever anyone speaks, little green "waves" will come from the icons, if you see no "waves" you are muted, not interacting or not connected. Because of the open mics there can be multiple participants broadcasting simultaneously.

Chat
You can also communicate by sending a message through the Chat box if you do not want to speak. You can either communicate to the whole group by choosing "Everyone" or to a particular individual.

Drop down menu at top of Webex page
Once a screen is shared it is hard to read the screen. To compensate for this you can enlarge it to full screen by clicking on the angled arrow at the top right corner of the shared screen.

Full screen icons

When one goes to full screen you lose the use of all of the icons that were on the right side of your name on the original screen. To compensate for this a drop down box has been created at the top center of your screen.


 * The drop down menu is accessed when you move your mouse to the center top of the meeting page you are on. To get rid of it, move the mouse away from the box or click somewhere off to the side of the box.


 * This menu consists of 6 options, 4 of which you would normally use; A return arrow, a mute me, a chat box, and a participants "drop down list".


 * The return arrow is used to shrink the screen back down to the original shared page before enlarging. This allows full access to all of the icons again.
 * The "mute me" allows you access to the microphone when viewing at full screen.
 * The chat box in the drop down box allows you access to the messaging icon while at full screen.
 * Clicking on the "participants" will drop down a list of those attending the meeting, while viewing full screen

Being the Presenter

 * The conductor or presenter of the meeting has control of the material that is seen on your monitor. You can tell who the presenter is by a little green ball by that name. By clicking "share your screen" the presenter can show you what is on their monitor.


 * To change presenters, the current presenter must pass the ball to another attendee. This can be done by moving the ball on the list of presenters or through the commands at the top of the screen. The new presenter must then click on quick start at the top left side, then click on the share a screen circle.


 * To return the ball, click on the stop sharing arrow (this is in the same place as the return arrow), click on quick start, then click on end sharing circle, right click on ball and hold while moving it to the left off your name and back to the host.

Recordings of past meetings
Staff meetings and training, including project training meetings, are recorded so you will be able to watch it if you were unable to make a particular meeting or if you would like to review it later. Links to the meeting recordings are posted on Yammer. Other meetings may or may not be recorded at the option of the host. Only the host can access a meeting recording link and share it.

Try these out
 Quick Quiz
 * Webex only records voices not images.


 * True
 * False


 * If you are not the scheduled presenter, the host has to give you the ball if you want to show what is on your screen.


 * True
 * False


 * Meetings can only be scheduled in the future not right now.


 * True
 * False


 * The drop down menu gives you six options while viewing a full screen on your computer.


 * True
 * False


 * There is no way to find out who is speaking in a meeting if you do not recognize their voice.


 * True
 * False


 * If you have a noisy dog, there is no way to keep others from hearing its barking.


 * True
 * False


 * You can only talk to individuals in a meeting, not send them a private message.


 * True
 * False

Check your answers