User:DiltsGD/Sandbox

ONTARIO LAND RECORDS

Canada Ontario  Land Records



Introduction
See also Ontario Land Records User's Guide.

Land record indexes are among the best tools for locating residents in Ontario before 1851 when few censuses and other province-wide records or indexes exist. Many immigrants came to Ontario to claim available land, so land ownership was generally recorded as soon after they arrived. Also, wills were often copied into deed books and other land records instead of in probate records. Land records sometimes exist when other records are not available.

What you need to know to get started

To search these land records, it helps to know:


 * Ancestor's name
 * County of residence
 * Township of residence (if known)

Kinds of information in Ontario land records


 * where and when ancestors lived in an area
 * the name of spouses, heirs, and other relatives
 * the names of neighbors
 * where ancestors lived previously
 * the occupation of ancestors
 * the relationship of ancestors to a Loyalist ancestor
 * when ancestors left the area and where they were moving

Types of records found in Ontario land records


 * immigrant lists
 * petitions for land grants
 * leases, indexes, and registers
 * case files and commission records
 * claims and reports

Limitations

Ontario land records do not consistently show all the same information, even within the same record, or for the same piece of property over the years. Be prepared to supplement land records with other types of records. Only by comparing and contrasting all the available sources can you build the most complete and accurate picture of the life of an ancestor.

Related Websites


 * Archives of Ontario, Researching Ontario Land Records. (Research Guide 225). Briefly describes the land ownership process and shows several record groups pertaining to land records.
 * Archives of Ontario, From Grant to Patent: A Guide to Early Land Settlement Records, ca.1790 to ca.1850. (Research Guide 215). Discusses the Ontario Land Records Index, petitions, land board records, Heir and Devisee Commission land disputes, land promoters, township papers, surveyor notes, correspondece, maps, patents, and land registry office records.
 * Archives of Ontario, Using the Ontario Land Records Index ca. 1780-ca. 1920 (Research Guide 205). What it is, how it is organized, where it is available, what you need to know, how to use it, index examples, and index code explanations.
 * Ontario Genealogy, Upper Canada Land Petition Indexes. You can search their index by name.

Using Ontario Land Records
To find an ancestor follow these steps:

Step 1. Search the land records with surname indexes
Search all three of the following records because each has different names and data than the others. Your ancestor may be in more than one.


 * Executive Council, Petitions for Land Grants and Leases, 1791-1867. LAC RG 1, L3.
 * Heir and Devisee Commission, Land Records 1796-1894. AO RG 40, series A-I.
 * Crown Lands Department, Land records, ca. 1792-1876. AO RG 1, series C-I to C-III. Partially indexed in the Archives of Ontario, Ontario Archives Land Record Index, 1780s-1914.

'''Step 1A. Search the Indexes'''

Search the appropriate index film (or database) for an ancestor's name in each of the three types of Ontario land records. If you find an ancestor, photocopy the index (or database) entry.


 * 1) Executive Council, Petitions for Land Grants and Leases, 1791-1867. A surname card index to:
 * 2) *Land Books (Minutes of the Land Committee) in RG 1 L1,
 * 3) *Land Petitions in RG 1 L3, for Upper Canada (Ontario) 1791-1841, and Canada 1841-1867.
 * To see the list of card index film numbers, click here.


 * Index cards for these minute books or petitions will look like this example:


 * [[Image:Example of Index.jpg|500px|Example of Index.jpg]]


 * If you find an ancestor's index entry, photocopy it, or write down the following:


 * Index film number (from FHL Catalog)__________________________________


 * Name______________________ Townships________________________ Year_________


 * Petitions or Minute Book_______ Bundle number___________ Petition number__________


 * Bundle film number (from FHL Catalog)_________________________________

2. Heir and Devisee Commission, Land Records 1796-1894. AO RG 40, series A-I. Second Heir and Devisee Commission Case Files


 * Database (index) at http://www.archives.gov.on.ca/en/db/deviseedb.aspx


 * Microfilm card index of claims case files 1804-1895
 * A-D
 * E-L
 * M-R
 * S-Y


 * Book indexes (bound indices). 5 vols.
 * Vol. 1. Index to claimants 1829-1853. . Shows lot,           concesstion, township, year, and commission number.
 * Vol. 2. Index to claimants 1804-1883. . Same as v. 1.
 * Vol. 3. Index to claimants 1804-1889. . Also shows "parcel" numbers. ("parcel"=filing bundle, not a piece of land.)
 * Vol. 4. Register of claimants 1854-1866. . By chronological Commission lists number.
 * Vol. 5. Register of claimants 1867-1885. . Same as vol. 4.
 * [[Image:]]
 * If you find an ancestor's index entry, photocopy it, or write down all the data.

3A. Archives of Ontario, Ontario Archives Land Record Index, 1780s-1914. Partial index to Land Petitions and Related Records, 1637-1842. The     Archives of Ontario index microfiche numbers are listed at http://www.archives.gov.on.ca/en/microfilm/crown_land_records_microfiche.aspx


 * The contain the surname index, and  has the key to symbols. The surname section of this index gives the township name and lot and concession numbers for original government grants. The listed dates are petition or patent filing dates, not dates of arrival. Letter codes refer to the type of grant, lease, or sale.


 * [[Image:Example of Ontario Archives Land Record Index.jpg|880px|Example of Ontario Archives Land Record Index.jpg]]


 * If you find an ancestor's index entry, photocopy it, or write down all the data.

3B. Crown Lands Department, Land Petitions and Related Records, 1637-1842. AO RG 1, series C-I to C-III. On. As well as the index in 3A above, there are also many additional  indexes and alphabetical lists mentioned within  these land records. As an     example, the indexes cited in just the first half  of these records are listed below: 


 * Petitions (R.G. 1, series C-I-1), 1827-1860 Ab-Z
 * Petitions of misc. nature, A-Z
 * Photocopy transcripts of memorials to the commissioners and Haldimand, 1827-1860
 * Petitions for licenses as provincial land surveyors, 1827-1860 A-Y
 * Registers of petitions, 1835-1837 (v. 57, indexed), 1836-1842 (v. 58), 1840-1851 (v. 59-61), 1852-1855 (v. 62) 1845-1849 (v. 63)
 * Register of applications (sent to the executive council), 1849-1865
 * Registers of applications for specific lots, 1828-1851
 * Registers of applications (prior to 1832, advertised by orders-in-council, 1839), 1839-1842
 * Index to petition reg., 1840-1845
 * Index to vols. 59-62, petition reg., 1840-1855
 * Additional Petitions (R.G. 1, series C-I-1) ca. 1827- ca. 1860 A-Z
 * Orders-in-Council (R.G. 1, ser. C-I-2), 1796-1844 (arranged by surname) A-Z (arranged by place and subject) A-Y
 * Regulations establishing parts of land under quit rent system, orders-in- council, 1825
 * Schedule of names of persons who received orders-in-council in their favor, 1796-1797
 * Schedules under orders-in-council ruling April 4, 1839 (1839, 1842-1844, grouped by district)
 * Fiats and warrants (series C-I-3) ca 1796-? A-Z
 * Fiats, old and new regulations (series C-I-3, 2nd) ca. 1796-? Bundles 265 (v. 9) to Bundles 7142 (v. 31)
 * Warrants Bundles 1 1816 (v. 32) to Bundles 5850 1869 (v. 54)
 * Register for warrants (R.J. no. 2) no. 1-366 (v. 54) 1819-1873
 * Index to warrants no. 1-366 (v. 55) 1820-1845 Index to warrants (books 4 and 6, R.J. no. 2) (v. 56) Index to warrants (v. 57) 1816-1869
 * Partial index for U.E. &amp; M.C. fiats for volumes 58 through part of 61, numerically arranged. no. 1-3000 1797-1816
 * Warrants (v. 58) no. 1-800 1797-1807 to Warrants (v. 79) no. 6601-6723, 1850-1859?
 * Docket book for warrants (v. 80, indexed) 1798-1811
 * U. E. Loyalists and military claimants fiats and warrants (v. 81); fiats, 1811-1823 (indexed); warrants, 1818-1823
 * Fiats (U. E. Loyalists, v. 82, indexed), 1823-1837
 * Warrants (U. E. Loyalists, v. 83-85) 1823-1865
 * Fiats, Commission (v. 86) bundles 1-200 1812-1819 to Fiats, Commission (v. 89) bundles 2801-3016, 1852-1854
 * Fiats, Commission (v. 90-92) 1796-1854
 * Fiats (military emigrants (M. E.), v. 93) bundles 1-191, 1821-1824 to Fiats (M.E., v. 96-97, indexed) 1821-1858
 * Immigrants located by Quartermaster-General's Dept. (v. 98, indexed) 1815-1822
 * Orders-in-Council military settlement lands grants (v. 99, indexed) 1819-1830


 * If you find an ancestor's index entry, photocopy it, or write down all the data.

'''Step 1B. Search the Land Records Identified in Indexes'''

If you find your ancestor listed in any of the above indexes, obtain and view the corresponding land records.

Find copies of the land records using all the information from the index, such as the year, township, file number, volume and page number to identify the corresponding land record's microfilm number. When you find the land record, make photocopies for your files.

The following citations link to the Family History Library Catalog microfilm numbers for most of the corresponding land records.


 * 1) Executive Council, Petitions for Land Grants and Leases, 1791-1867. LAC RG 1, L3. On . These petitions may describe a land applicant's military service or relationship to a Loyalist ancestor. They may also list the names and ages of family members.
 * 2) Heir and Devisee Commission, Land Records 1796-1894. AO RG 40, series A-I. On . These records may explain a person's entitlement to land, such as military service or Loyalist ancestry. They may list the date of an application for land, the age of the applicant, and his place of birth.
 * 3) Crown Lands Department, Land records, ca. 1792-1876. AO RG 1, series C-I to C-III. On . The Ontario Archives Land Record Index, 1780s-1914  indexes some, but not all of the names from the Ontario Archives Record Group 1, C-I to C-III series. (Note: Series C-II starts with FHL film 1376318; Series C-III starts with FHL film 1376303.) Use the transaction type, record group (RG) number, volume, and page number in the Index to find the film number. Search each alphabetical sequence in these land records even if your ancestor was in the microfiche Index. Land record types include petitions, fiats, warrants, registers, assignments, clergy reserves, leases, sales, and Indian lands.

Step 2. Search land records arranged by description
You may also find an ancestor in further  land records organized under the description of the land. In order to do this you must first identify their property (find the legal description). This legal description usually includes the county, township, concession number, and lot number.

Find the land descriptions
Three types of records help identify an ancestor's land:


 * Land records with surname indexes (already explained in Step 1 above)
 * Censuses
 * Illustrated historical atlases

Censuses

A census was taken in Ontario (a.k.a. Canada West) every ten years starting in 1851. Every household is listed in the population schedules. Farm families were also listed in separate agricultural schedules. Agricultural schedules, or buildings and lands schedules in the 1851, 1861, or 1901 censuses reveal the county, township, concession and lot numbers of a farmer's land.

To learn more about Ontario census records in general see the Ontario Census Wiki page.

Links to online indexes for these censuses are at:


 * 1851 FamilySearch | Automated Genealogy | Ancestry
 * 1861 FamilySearch | Ancestry
 * 1901 FamilySearch | Ancestry

To find census microfilm film numbers..............................., look in the Family History Library Catalog Place Search under Canada and the topic.

If you find an ancestor in one or more of these censuses, write down the name of their county, township, concession number, and lot number.

Illustrated historical atlases

For some southern counties, showing farm lot and concession numbers with the names of landowners in the late 1870s. The atlases are listed in the Family History Library Catalog Place Search under the name of the county and the topic Maps. These oversize folios are located on the third floor of the library. Many are also available on microfilm. Most illustrated historical atlases are indexed in:


 * -The Central Canadians, 1600-1900. FHL book 971.3 D22cc. 3 vols. Toronto: Genealogical Research Library, 1994. This index is in the Canada reference area. Look in the back of each volume for the keys to localities and sources. This index is also on compact disc available at the library attendant window on the third floor:


 * -Canadian Genealogy Index, 1600s-1900s. FHL compact disc no. 9, part 118. Family Tree Maker's Family Archives; 118. [Novato, Calif.]: Brøderbund, 1996. Containing over 2 million entries, this CD shows name, event, date, location, province, county, source (sometimes an illustrated historical atlas), and page.


 * This Index is included on the internet at Ancestry.com available for free at the Family History Library and family history centers, or you can buy an Ancestry.com subscription. You can search this 220 million entry database, that includes the source, which may be an illustrated historical atlas.

Use the land description to find the land records

 * 1) Once you know the county, township name, concession number, and lot number, use this information to find the land records.
 * 2) Look for your ancestor's land records in the sources listed below:

Township Papers, ca. 1783-1870's

On. Ontario. Crown Lands Department. [Toronto]: Archives of Ontario, 1982. This series includes early records for most southern Ontario townships and some cities. Search alphabetically for the names of the townships and cities. Papers for lots in townships are arranged by concession and farm lot. Papers for cities are arranged alphabetically by owner's name. These records may include maps; petitions; correspondence about land disputes, including the names of ancestors; or military discharge papers showing the place of birth. These papers are listed in the Family History Library Catalog Place Search under Ontario and the topic Land and Property.

Abstract Index Books of Deeds

. . . give information about property in a particular township, but they are listed by county in the catalog. Search the Family History Library Catalog Place Search under the name of the county and the topics Land and Property or Land and Property — Indexes. Abstract Index Books are arranged by county, township, concession, and lot numbers. They tell what happened to a particular piece of property through time, from the date of the original grant or patent to as late as 1959. Memorial numbers (file numbers) are listed for each transaction (sale or will).


 * Memorial number____________________________

Deeds

With a memorial number for the years prior to 1880, you can look for deed records. If the library has copies, deed books are found in the Family History Library Catalog Place Search under the name of the county and the topic Land and Property.

After you have searched the records in this guide, there are other land records that may be valuable to search. These records can be found using the Family History Library Catalog Place Search under Ontario, or the name of the county, and the topic Land and Property.

Step 3. Search for probate records
When individuals died, their land was usually sold or transferred to an heir or creditor. Usually a person's last will and testament was copied either into a deed book at a land registry office, or into a probate record at the probate court or surrogate court to make a land transfer official.


 * Copies of the will or probate papers are rarely filed in both the land registry office and the court. But probate papers in the land registry are a hint that you may find some additional related papers in court records.

Probate Registers and Estate Files
The Abstract Index Books, listed under Step 2, are the major indexes to wills recorded or memorialized in deed books. If land records show the person's estate was proved or probated before a court, look for the person's name in one of the following sources:


 * Court of Probate: Registers and Estate Files at the Archives of Ontario (1793-1859). FHL book 971.3 P2z [Toronto]: Ontario Genealogical Society, 1986. This record indexes Probate Registers, 1793-1858; and Estate Files, 1793-1859. On . Upper Canada. Court of Probate. Salt Lake City: Genealogical Society of Utah, 1982. Search alphabetically for your ancestor's name. The probate registers may include wills, administrations, guardianships, or citations of next of kin. Estate files may include inventories, administration papers, bonds, affidavits, letters, or wills.

Surrogate Court Records Index

 * Surrogate Court Records Index, 1793–1858. . Toronto: Ontario Genealogical Society, [198 ?]. This index may list dates, volume and page numbers, and the county that received the preB1854 records. For film numbers of indexed records, check the Family History Library Catalog Place Search under the name of the county and the topic Probate Records.

More recent surrogate court records can also be found under the same catalog Place Search heading. For a county-by-county index see:


 * Surrogate Court Index of Ontario, Canada, 1859-1900. FHL book 971.3 P22g by June Gibson. 27+ vols. Agincourt, Ont.: Generation Press, 1988B. This index lists name, locality, will number, and year proved. A table in each volume lists the Archives of Ontario microfilm reel numbers that are indexed in that volume.

Search other record types
If you cannot locate land records for your ancestor, you could also search Church Records, Censuses, Directories, Military Records, or Taxation Records. For details about the value, use, and availability of these and other record types, see the Ontario wiki page and Canada wiki page.