FamilySearch Wiki:Project New York/Tasks-Vital Records FHLC

WikiProject New York Progress Chart  Wiki Project New York Tasks - Vital Records: FHLC

Description:
This task involves searching for vital records in the Family History Library Catalog (FHLC) to be placed on the county and town pages.

Instruction
1. In New York, very few vital records are kept on the county level. Most are kept on the town level. However, it is important to check in the event there are original records or abstracts.

As you find town vital record sources, you will want to add the information to the town page. To go bottom of your county page to the "Municipalities and Communities" section. Click a town. Once on the town page add the information about the collections using the format given on this page. You will use the same guidelines for the county as you will for town vital records.

2. To locate the records, do a place name search in the FHLC by typing in your county. If you need more instructions on how to search the FHLC, go to Family History Library Catalog Place-name Search.

3. Review the entries and add any original records under the appropriate headings of Birth, Marriage and Death. Bullet each entry you make. The date should be bolded. See the following examples for bulleted items:





4. For substitute records, such as abstracts, transcriptions, and indexes, list them under the appropriate heading Birth, Marriage or Death. Add a sub-heading [type of record] Substitutes in italics (as instructed in Intro task). For books use Chicago Manual of Style. Use these guidelines:

Chicago Manual of Style footnote style (modified):

Book:


 * a. Author(s), followed by a comma
 * b. Title (book titles in italics, with correct capitalization)
 * c. Publication data in parenthesis: Publication place, followed by a colon; Publisher; Year of publication
 * d. Comma, and the page number(s) followed by a period

Access information:


 * e. Link to an online copy, if any, placing any free copies first, followed by a semi-colon.
 * f. WorldCat template ; g. FHL template:.
 * h. Separate each link by a semi-colon. Add a period at the end. Then give a brief annotation explaining the content, or why, or how a reader would want to use the source.

example:

Marriage Records


 * 1813–1850 Fred Q. Bowman,10,000 Vital Records of Central New York, (Balitimore,MD:Genealogical Pub. Co., 1986). Ancestry($); ;. Abstracted from newspaper marriage columns.

5. Except for the Bowman collection listed in number 7 below (abstracts from newspapers statewide), all other substitute records should go in their appropriate heading. For example, if there is an abstract or transcriptions of church records or other newspaper abstracts, put them under their respective headings.

6. After the heading, Death, and the italicized heading Death Substitutes, and any information you may have added to Death Substitutes add Additional Sources as a bolded heading.

7. Under Additional Sources add the following template:




 * a. To create the above template follow these instructions:


 * While in the new FHLC on FamilySearch.org, select any record under the county's "vital records" topic.
 * 1. Put your county into the search "For" field, i.e. Madison, New York.
 * 2. Click on the county name as it appears beneath what you are typing.
 * 3. Select the vital records at the end of the section.
 * 4. Select any record listed in the section.
 * 5. Under the "Subjects" heading select the link called "New York, (your county)– Vital records".
 * 6. Then click on the blue subject link (i.e. New York, Madison - Vital Records).
 * 7. In the upper left-hand corner you will find a heading titled "Search" containing the term Subject Number. Under that is the heading "For" with a number. Copy the number in the "For" field.
 * 8.Paste the number in the NY FHLC Vitals template (listed above)replacing the number field in the template.
 * 9.Change the name of "county=" to the name of your county.

NOTE: The template links to the FHLC and will show any additional records that are added to the FHLC in the future.

7. If any of the following books apply to your county, copy and paste the book information to the county page under each birth substitutes, marriage substitutes and death substitutes heading under Vital Records on your county page. The book information to be copied starts with a ':'(which isn't easy to see!)and ends with the break symbol. Make sure to put these books in Chronological order with other data already there.

Albany, Clinton, Columbia, Essex, Otsego, Rensselaer, Saratoga,and "Old Dutchess," which, prior to 1812, included the territory of present-day Putnam County: 

Ancestry($); ;. Abstracted from newspaper marriage and death columns.

Cayuga, Cortland, Madison, Oneida, Onondaga,Ontario, Ostego,Seneca, Wayne, and Yates:

Abstracted from newspaper marriage and death columns.

Chautauqua, Genesee, Ontario, Steuben, and Wayne:

Abstracted from newspaper marriage and death columns.

Albany, Columbia, Delaware, Franklin, St. Lawrence, and Suffolk:

; . Abstracts of newspaper marriage and death columns.

Fulton, Herkimer, Montgomery, Oneida, Schenectady, and Schoharie:

; . Abstracts from newspapers filed at the New York State Library in Albany.