User:HoranDM/Sandbox/Document/Article Template

Breadcrumbs Single Locality

Locality Multiple localities

Article Headers

Citing This Collection
Sample Article Without Breadcrumbs and infobox

Why Should I Look at This Collection?
Add this section to describe any special benefit to looking at this collection.

What is in This Collection?
Please do not just copy and paste the Publishable Description from the Guidance Tab in Rosetta. Use that description as a base and add information based on what you know about the collection when the article is written. Check out the original records or microfilm collections, to see what they look like. At first this description is only preliminary, it should be updated as more is known about the collection or the collection scope changes. You may want to mention the archive where the collection was housed.

Image Visibility
For additional information about image restrictions, please see the Restrictions for Viewing Images in FamilySearch Historical Record Collections page. To find possible restrictions, locate the Restriction Codes under the Images tab in Rosetta. Compare the K codes with the Image Visibility Notices document (found in OneDrive) to see if you need to add a notice. If you do, copy and paste the corresponding notice text here.

Reading These Records
These records are written in language. (Add only when collection records are in a language other than English)

These records are written in Language. For help reading them see: Or
 * Language Genealogical Word List
 * Reading Spanish handwritten records
 * Script tutorial for Spanish

These records are written in Language. For help reading these records see Language, Reading Spanish handwritten records, and Script tutorial for Spanish. Add this section only if there are images to view and a browse hierarchy with headers (not just numbers, AKA “fakey” browse).

What Can These Records Tell Me?
The following information may be found in these records:

The idea is to give the article readers an idea what information is include in each image or record. Add a list of information listed in the records. We usually begin with this phrase: The following information may be found in these records: You may use a sentence if the list is short or a list of phrases that describe the data found in the records. Please use phrases such as Name of Deceased, Birthdate of bride, and Occupation of groom. Rosetta often lists this information. Go to the Guidance tab, scroll down to the Fields heading, and look at the table column labeled as Name. Sometimes a column format works better, here is the coding to use for columns. The 79% parameter insures it will nest against the Infobox:

Sample Images
Only add sample images if there are no image visibility restrictions (Instructions for downloading and fixing images can be found at: P:/Records_User Guidance_ Image Instructions). The perrow variable can be changed as needed for the article.

Coverage Map
Add text explaining the table or map and links between articles and maps as appropriate.

Digital Folder Number List
Digital Folder Number Lists are created for fakey browse articles to help people negotiate fakey browses. A collection sometimes has DGS numbers, not words, and no one knows what lies in the folders, so a fakey browse is created to help the patron find information. (If you find a collection that needs a “fakey browse,” add to the Fakey Browse Collections Spreadsheet on OneDrive)

The DFNL_completed= parameter should be removed after the DFNL article is published.

How Do I Search This Collection?
Before searching this collection, it is helpful to know: List items that will help people search the collection. Be careful not to intimidate searchers by listing too many items. For example:

Name of the person Approximate date of the event Add the coding below for a collection with an index

Search the Index
View the Images template

View the Images
The levels of the browse hierarchy are found under the Guidance Tab in Rosetta, in the Browse Hierarchy table, in the Hierarchy Description column. If the browse level does not exist leave the parameter blank. Remove the Scheduled= parameter when the collection is published.

View the Images
(Only for Fakey Browse Collections with a DFNL page)

Catalog tips:

Longer coding is used when the link is to a catalog record that lists references to multiple catalog records:

How Do I Analyze the Results?
Compare each result from your search with what you know to determine if there is a match. This may require viewing multiple records or images. Keep track of your research in a research log.

What Do I Do Next?
This section can be made up of either sentences or bullet points. You could simplify this section by copying and pasting the uniform wording from the article entitled “What Do I Do Next Section Wording” found in the P drive in the templates and writing folder. Copy only the wording that corresponds with the record type, then find and insert helpful links to send them to. If you add bullet points to this section, do not add periods to the end of each line.

I Found the Person I Was Looking For, What Now?
This section can be made up of either sentences or bullet points. Add advice about how to use the discovered information. For example:

If you add bullet points to this section, do not add periods to the end of each line. They are not sentences. If there are two phrases you may add a. between the two phrases.
 * If possible, use what you know to find an image of the original record. The index contains only basic identifying information for a person; the original record therefore may contain more information not found in the index.
 * Continue to search the index for family members.

I Can’t Find the Person I’m Looking For, What Now?
This section can be made up of either sentences or bullet points. Add advice about alternate records, search methods, locations, etc. For example:

If you add bullet points to this section, do not add periods to the end of each line.
 * Check for variants of given names and surnames. It was not uncommon for an individual to be listed under a nickname, middle name, or abbreviation of their given name (Do not include the nickname instructions to foreign collections as the list is US-oriented)
 * Search the records of nearby locations

Research Helps
The following articles will help you in your research for your family in the state of Location. Add these articles in the order as shown below. If an article does not exist, omit it from the list. If none of the articles exist, omit this section.

You can find these links in the Research Helps Links.xlsx spreadsheet on OneDrive
 * Location Guided Research
 * Location Record Finder
 * Location Research Tips and Strategies
 * Step-by-Step Research: 1850-1907 | 1907-Present

Known Issues with This Collection
The Known Issues section is handled by another group.

Citing This Collection
Citations help you keep track of places you have searched and sources you have found. Identifying your sources helps others find the records you used.

When the collection is published copy the citation from the landing page and replace this temporary citation. Format the copied citation as necessary to make the display match the landing page. There are some collections that do not have an index, though they are relatively uncommon.

(Use this coding if there are indexed records) Do not add an image citation if the collection is index-only.

(Use this coding if the images are browsable)

(Some collections may have both a record citation and an image citation)

Categories: Most categories are automatically generated by the location= coding in the infobox at the top of the screen. Subcategories and sometimes larger categories need to be added manually. The coding for a category is: Category:Name of locality and it can be added to the bottom of an article. Before creating a category or subcategory, please double check the existing categories to make sure they don’t already exist. To create a subcategory for a state equivalent, create the category for the state equivalent first. For example,

. Edit the source for that category and list the category for the country next to the coding for the lower level category, in this case

Before adding a category manually to an article please make sure it hasn’t been automatically generated and isn’t listed in the category box at the bottom of the page.